September 17, 2021

How to Book the Right Band For Your Venue

We didn’t expect that COVID19 will dramatically affect and change our lives. This virus spreads from one city, one country and until it spreads all over the world. We have no choice but to adjust our lives with the “new normal” like online distance learning, working from home online shopping, and even online entertainment. 

Unfortunately, not all were able to adapt to the global pandemic, some businesses were closed because people are required to stay home and social distancing is a must. Some businesses are still struggling to survive like the entertainment industry. Artists, actors, actresses, and other performers struggle to make a living because making a live performance is not possible. No concerts, corporate events, birthday parties, weddings, Christmas parties, and other occasions that require bands for hire


We don’t know if COVID19 will end or will stay but one thing is for sure, performers are finding ways to perform whether for profit or not; in order to continue their work, market themselves, and serve their audiences. Despite what is happening with the world, there is still good news because a lot of countries are slowly unlocking and easing restrictions. 

Even though virtual events became a new normal now, soon we will have to book the right band for events like concerts, shows, parties, weddings, and more. So let me share with you the things that you need to consider in order for you to book a gig. 

Things to Consider on How to Book the Right Band For Your Venue 

1. Type of Event 

The first thing that we need to consider is the type of event that you are going to have. Knowing this will give you an idea of how many bands do you need to book. Do you need one performer or several performers? 

2. Date of the Event 

Booking a band is not easy as 1, 2,3 especially if you want to book a popular band. Keep in mind that even for a local band with a loyal following, you need to reserve them for 3 to 4 months to give you ample time to look for alternatives in case your chosen band is not available. You can adjust the date if there is a date conflict. And of course, you will have enough time to plan and promote the events.

3. Know your Audience 

You need to know who is your audience in order for you to book the right performers. Ask yourself if you need a small or big venue for the event. Calculate the tickets that you need to sell to earn money. Make sure that majority of the seats will be filled. 

4. Know Your Budget 

The fourth is budget, how much are you willing to pay for the venue, band, staff, and promotion.

5. Book the Right Band 

Knowing what type of event, date of event, audience, and budget will give you an idea of what kind of band you need to book. You can start sending emails, calling agencies or managers, or simply search a one-stop-shop where you can book musicians. The internet is always a good option because you can narrow your search by location, price, ratings, and genre. 

6. Provide Performance Contract 

It is very significant to provide a contract to protect both parties if something goes wrong. Make sure that your contract shows the date, time, venue, fees, and what to expect and not to expect. 

Once you finished this process, you can start promoting your event and make sure that your ticket will sell.

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